Staff: Revise a submitted application

A. Overview

You may receive feedback about your application at different stages of the process when an Ethics advisor or Committee Reviewer sends you feedback about changes that need to be made. 

Each time you make changes to a submitted application, you will create a new version. This tracks the changes you make for yourself, your Supervisors, and the Ethics Committee. 

Once you create the new version and make all of the requested changes, the application can be submitted again for the Ethics team and Committee to follow up. 

You will receive email notifications when changes need to be made, and you can track the application status anytime on your Applications page. For more about tracking the application status, see Manage your Applications.

B. Revise your application based on feedback

You will receive a notification email when your submitted application needs changes from you in order to proceed to the next stage of the process. 

This could be:

• After you first submit the application and an Ethics Advisor reviews it
• After a Committee member reviews your application, or
• After your resubmit changes and further changes are required.

When this happens, you will receive a notification email from no-reply@hokai.wgtn.ac.nz.

The email will outline the changes you need to make on your application.

Step 1: Copy the list of changes from the email into a document

In this document, comment as you go how you have responded to each of the requested changes, e.g.: 

Step 2: Go to your Applications page.

You will see your application listed with "Incomplete" status: 

Step 3: Reveal and click the New Version button

Under Versions in the Applications table, you will see your application version listed, e.g. 0.01. 

2.1: Click in the Identifier or gray bar area to reveal a menu of application actions.

2.2: Click New version. A pop up window appears for you to click Edit application. It redirects you back to the Applications, where you can see your application Version has updated, e.g. 0.02. The status has also updated to In Progress. 

These steps are shown in this gif: 

Step 4: Click the TITLE link to open the new application version: 

Step 5: Make your changes to the application

Refer to the feedback email to make sure you complete the requested changes. You can review the changes you make from one version to the next by clicking on the Track Changes button in the top right of the screen: 

The Tracked changes document will display the changes you made in different colours: 

Step 5: Upload your document commenting on the changes to your Supporting Documents:  

You can select Application Attachment for the document type. 

Step 6: Principal Investigator submits the application

As before, the Principal Investigator on your application submits it. 

You will receive an email notification that it has been submitted. You will also see on your Applications page that the application has updated to Submitted: